How should I handle rotted sheathing?

Price it per sheet as an optional line with an allowance, and require the client's approval before installing beyond the allowance. The template makes both explicit.

Is a materials deposit normal for roofing?

Yes. Thirty percent at signing is common. Collecting it by card removes the delay between a yes and an order.

Can I include the manufacturer warranty?

State it and say it is registered in the homeowner's name. Attach the manufacturer's document to the signed copy if you like; the proposal's terms block is the place to reference it.

Roof replacement proposal template

A roof is the biggest check most homeowners write without seeing the work. The winning proposal reads like an inspection report with prices: what comes off, what goes on, what is discovered underneath, and who pays for it. This template separates those so the surprise conversation happens before signing, not on day one.

Use this templateFree, unlimited, no card.

The template, as your client sees it

Ridgeline Roofing

Licensed and insured

Roof replacement

Prepared for
Dana Whitfield

By
Mike Reilly

About the job

A full tear-off, done right the first time

Full tear-off down to the deck, replacement of any rotted sheathing, ice and water shield at eaves and valleys, synthetic underlayment, and architectural shingles with a manufacturer warranty. Magnetic sweep of the yard when we leave.

At a glance

What is included

✓Full tear-off down to the deck
✓Ice and water shield at eaves and valleys
✓Synthetic underlayment
✓Ridge vent and new flashing
✓Magnetic nail sweep of the yard
✓Manufacturer and workmanship warranty

Not included: skylight replacement and rotted sheathing beyond two sheets, quoted at material cost

Your investment

Pricing

Tear-off and disposal Two layers, dumpster included	$2,400.00
Architectural shingles, installed Ice and water shield, synthetic underlayment, ridge vent	$11,800.00
Flashing and pipe boots	$680.00
Sheathing replacement, per sheetOptional, not included Only if rot is found; you approve before we install 4 × $95.00	$380.00
Gutter guards, full perimeterOptional, not included	$1,450.00

Total: $14,880.00
Deposit on signing: $4,464.00
Balance on completion: $10,416.00

Materials are taxed at the local rate. Labor is not.

Timeline

1
Materials deliveredDay before
2
Tear-off, deck repair, dry-inDay 1
3
Shingles, flashing, ridge ventDays 1 to 2
4
Cleanup and final inspectionDay 2

Good to know

Questions people ask before saying yes

How long does it take?+

One to two days for most homes, weather permitting. We do not open more roof than we can close the same day.

What about my yard and driveway?+

Tarps on plantings, plywood over the driveway where the dumpster sits, and a magnetic sweep for nails before we leave.

What happens when you sign

Step 1

Sign below

Typed or drawn, takes a minute

Step 2

Pay the deposit

Card on this page, or a check

Step 3

We pick a start date

You hear from us within two business days

Terms

Deposit at signing covers materials. Balance due on completion. Sheathing replacement beyond 4 sheets is billed at the listed rate per sheet. Workmanship warranty of 10 years; manufacturer warranty per the shingle registered in your name.

Sample content and prices. Optional items are marked; on a real proposal the client toggles them and the total updates.

What a roofing proposal should include

Tear-off and disposal with the number of layers. The shingle line with the exact product, the underlayment, and ice and water shield placement. Flashing and penetrations as their own line. A per-sheet sheathing rate with a stated allowance, because rotted decking is the number one source of change orders and pricing it in advance turns a fight into a checkbox.

Then the warranty split: workmanship from you, materials from the manufacturer registered in the homeowner's name. And the two-day timeline with the magnetic sweep at the end, which homeowners remember.

How to price the optional items

Sheathing is optional and off by default with the quantity set to a realistic allowance, so the client sees the exposure before agreeing to it. Gutter guards are the natural add-on while the crew is at the eaves; price them as a full-perimeter line and leave them off. A quarter of clients turn them on.

Mistakes that lose roofing bids

Hiding the sheathing risk. When it appears on the final invoice as a surprise, you lose the review. Product names missing. Homeowners search the shingle by name; give them something to search. No deposit. Materials are ordered before you start; a 30 percent deposit at signing is expected and protects both sides.

Deposit and payment

Thirty percent at signing covers the shingle order. Balance on completion after the final inspection. A 30-day expiry suits roofing because insurance and financing take time.

Questions

How should I handle rotted sheathing?: Price it per sheet as an optional line with an allowance, and require the client's approval before installing beyond the allowance. The template makes both explicit.
Is a materials deposit normal for roofing?: Yes. Thirty percent at signing is common. Collecting it by card removes the delay between a yes and an order.
Can I include the manufacturer warranty?: State it and say it is registered in the homeowner's name. Attach the manufacturer's document to the signed copy if you like; the proposal's terms block is the place to reference it.

Other templates

Exterior painting Recurring house cleaning Lawn care season contract Junk removal Pressure washing Website design Monthly consulting retainer Weekly pool service Mobile detailing